Collections

In 2023 and 2024 Gaia Resources delivered a new Digital Preservation System for the Queensland State Archives, following on from our previous work on their Archival Management System.  We did this in conjunction with our consortium partners from Hudson Molonglo and Recordkeeping Innovation through the Digital Archiving Program (DAP) within the Queensland Government.

Gaia Resources was engaged in 2023 by the Northern Territory’s Department of the Environment Parks and Water Security to evaluate their flora systems.

Gaia Resources supported the Queensland State Archives as they prepared for the Frontier Wars documentary and exhibit, by using our Clio Artificial Intelligence (AI) tool to transcribe handwritten letters.  Clio is a web based system built around the Amazon Web Services Textract product, and it enables uploading, reviewing and correcting of scanned forms like field data sheets through the web interface.

Gaia Resources was engaged by the National Species Lists team, under the Australian Director of National Parks, to assist in the development of a roadmap for the future technical direction for the National Species Lists.  The focus of this project was to create a roadmap for the creation of new information-based websites that provide features to support exploration and presentation of taxonomic data.  To accomplish this, a range of investigations were firstly undertaken along with virtual workshops with stakeholders across Australia, before the team from

Since 2021, Gaia Resources has worked with the Queensland Art Gallery of Modern Art to support the development of the QAGOMA Collections Online website.  This site has been developed over time – initially this was about developing a prototype solution with their in-house Digital Transformation staff, which was a rapid development phase to prove the concepts of integrating data from a range of systems.

Between 2018 and 2020 Gaia Resources delivered a new Archival Management System for the Queensland State Archives.  We did this in conjunction with our consortium partners from Hudson Molonglo and Recordkeeping Innovation through the Digital Archiving Program (DAP) within the Queensland Government.

The Pacific Manuscripts Bureau copies archives, manuscripts and rare printed material relating to the Pacific Islands. The aim of the Bureau is to help with long-term preservation of the documentary heritage of the Pacific Islands and to make it accessible.  The Pacific Manuscripts Bureau microfilm collection is the most extensive collection of non-government primary documentation on the Pacific Islands available to researchers.  The Bureau is supported by the Australian National University

In early-mid 2019 Gaia Resources were engaged by the State Records Office of Western Australia to create an index and build a web map of over 2,000 historical sewerage plans for the Perth Metropolitan area.

Due to each map containing large spaces of blank edges the idea was to use multiple spatial processes to compress, clip, and tile thousands of highly detailed maps into one usable product on the web.

We were asked by the team from the Office of the Auditor General (Western Australia) to help them develop a roadmap for their archival management in the face of considerable change – namely the refreshing of a range of their document management systems (a mix of different platforms, which represented a challenge in itself).  As part of this work, we ran a small initial workshop with the core team at the Office, which helped us to develop an understanding of the challenges that they were facing.

Public Record Office Victoria

We have worked with Public Records Office Victoria (PROV) to migrate their archival management system (to CollectiveAccess), as part of a wider Digital Archive renewal project that they are running.

Our role in this project has centered around the implementation of the new Archival Management System, migration of the data from one system to another, and the subsequent testing and integration of the system with the staff within PROV. It has involved a lot of preparation work, understanding data models, and migration to a new data model.

In 2017 Gaia Resources was awarded a small grant as part of the TWiG (Testing Within Government) program within the Advance Queensland initiative. This allowed us to collaborate with the Queensland State Archives to develop a platform for visualising collection items and providing a way to explore the collections using spatial and content relationships.

In 2017, Gaia Resources applied to join the Testing Within Government (TWiG program) as part of Advance Queensland, and were successful in our application – leading to the Discovering Queensland project, where we partnered with the Queensland State Archives to “bring the archival collection to life”.

CSIRO’s National Research Collections of Australia (NRCA) have previously engaged Gaia Resources to undertake an environment scan of the likely suitable Collections Management Systems, and then to undertake a Pilot project with the chosen system, CollectiveAccess.  After these two projects, we were engaged to then support the team at CSIRO – includ

In mid 2017, the Department of Local Government, Sports and Cultural Industries  (DLGSC) engaged Gaia Resources over a 6 week period to develop a proof-of-concept web mapping application aimed at providing contextual information to support DLGSC staff processes relating to cultural infrastructure in the Perth Metropolitan area.

Built as a prototype and currently under redevelopment for a larger launch, the Tasmanc project commenced in 2017 and was aimed at combining collection information with tourism information.  The choice was made to implement the prototype site in the Drupal platform.

We have been supporting the University of Tasmania in their development of new archival systems, including supporting them in the implementation of the AccesstoMemory (AtoM) system.  This project involved the setup and implementation of a new AtoM instance for the University, and has since gone on to include the provision of a range of other support including infrastructure and software support.

Gaia Resources provides a range of services to St Aloysius’ College in the area of Archives.  Working with their internal Archivist, we provide ongoing support and hosting for their Archival Management System, based on the AccesstoMemory (AtoM) platform.  In addition, we also support their Digital Preservation activities, through a hosted and supported Archivematica instance.  Working within a restricted budget, we provide service and support to the College remotely.

In November and December, 2016, Gaia Resources undertook a project to assist the Geelong Heritage Centre to plan out their approach to a Digital Repository, covering the varied collections that the Centre is the custodian for.

In November, 2016, in conjunction with Record Keeping Innovation, Gaia Resources ran a workshop in Melbourne to assist with the planning of Digital Archives for the Archives unit at the University of Melbourne.

In October, 2016, we began our work with the Flinders University Art Museum & City Gallery, supporting them in the use of their CollectiveAccess based Collection Management System.

Gaia Resources has been involved in the development of the new Western Australian New Music Archive (WANMA) website, which went into production and is now open for contributions in August, 2016.  You can also read more about this on our blog.

Gaia Resources has worked with the Royal Western Australian Historical Society to realise their vision of providing present and future generationswith access to the history of Western Australia by significantly upgrading the Society’s existing digital Museum, Photograph, Library collections (as well as the Public Memorials dataset) into a new web-enabled collections management system, using Collective Access.

Following on from the evaluation project, CSIRO chose to pilot CollectiveAccess within the Australian National Insect Collection.  Gaia Resources was brought into the project to provide additional software engineering resources for the pilot project, based on our ongoing experience and contributions to the CollectiveAccess software.

From July, 2012 through to September, 2015 Gaia Resources worked with the State Records Office to migrate them from the previous archives system (based on AEON) through to a new system based on the Access to Memory (AtoM) open source system.

Since our implementation of the AtoM based Archival Management System in 2015, Gaia Resources has provided enterprise level support for the State Records Office WA.

This project has seen us deliver support services using a Service Level Agreement (SLA) approach.  These SLAs are tiered to provide appropriate levels of support for organisations that need dedicated support for their systems, based on their needs and available budgets.